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Privacy Policy
Saint Joseph School of Fairview Inc. (SJSFI) is committed to protecting the privacy and security of personal information entrusted to us by students, parents, employees, and website visitors. This Privacy Policy describes our practices concerning the collection, use, disclosure, and protection of personal information.
Last Updated: January 1, 2025
Our Commitment to Privacy
As an educational institution committed to Christian values, SJSFI recognizes the importance of maintaining the confidentiality and privacy of personal information. We are dedicated to:
- Collecting only necessary personal information for legitimate educational purposes
- Using personal information solely for the purposes for which it was collected
- Implementing robust security measures to protect against unauthorized access
- Respecting individual privacy rights and providing transparency in our practices
- Complying with all applicable privacy laws and regulations in the Philippines
Information We Collect
Student Information
We collect student information necessary for enrollment, academic progress tracking, and providing educational services:
- Personal details (name, birthdate, contact information)
- Academic records and performance data
- Attendance and disciplinary records
- Health information for safety and emergency purposes
- Photographs for identification and school publications
- Financial information for billing and scholarship purposes
Parent and Guardian Information
- Contact information for communication purposes
- Emergency contact details
- Financial information for tuition and fee processing
- Background information relevant to student welfare
Employee Information
- Personal and professional information for employment purposes
- Academic credentials and professional qualifications
- Employment history and references
- Payroll and benefits information
- Performance evaluations and professional development records
Website and Digital Information
- IP addresses and browser information
- Website usage patterns and preferences
- Information submitted through online forms
- Cookies and similar tracking technologies
How We Use Your Information
SJSFI uses personal information for legitimate educational and operational purposes:
Educational Services
- Managing student enrollment and registration
- Delivering academic programs and services
- Tracking academic progress and performance
- Providing guidance and counseling services
- Organizing extracurricular activities and events
Communication
- Communicating with students, parents, and guardians
- Sending important announcements and updates
- Emergency notifications and safety alerts
- Alumni relations and institutional communications
Administration
- Financial transactions and billing
- Human resources management
- Compliance with regulatory requirements
- Institutional research and improvement
- Safety and security measures
Information Sharing and Disclosure
SJSFI does not sell, rent, or trade personal information. We may share information only in the following circumstances:
- With Consent: When explicit consent has been obtained from the individual or parent/guardian
- Legal Requirements: When required by law or court order
- Educational Purposes: With educational institutions for transfer or continuing education
- Service Providers: With trusted third-party vendors under strict confidentiality agreements
- Emergency Situations: To protect health, safety, or vital interests of individuals
- Regulatory Compliance: With government agencies as required by education regulations
Data Security and Protection
SJSFI implements comprehensive security measures to protect personal information:
Technical Safeguards
- Encryption of sensitive data in storage and transmission
- Secure networks and firewalls
- Regular system updates and security patches
- Access controls and user authentication
- Regular security monitoring and incident response
Administrative Safeguards
- Employee training on privacy and security practices
- Confidentiality agreements for all staff
- Regular privacy impact assessments
- Incident response and breach notification procedures
- Periodic review and update of security policies
Physical Safeguards
- Secure storage of physical documents
- Restricted access to areas containing personal information
- Proper disposal of documents and electronic media
- Surveillance systems in sensitive areas
Student Rights and FERPA Compliance
While SJSFI is not directly subject to FERPA (Family Educational Rights and Privacy Act), we apply similar principles to protect student educational records:
- Students and parents have the right to review educational records
- Written consent is required before disclosing educational records to third parties
- Directory information may be disclosed unless specifically opted out
- Parents and eligible students can request corrections to inaccurate records
- Complaints regarding educational records can be filed with the school administration
Website Privacy and Cookies
Our website may use cookies and similar technologies to enhance user experience:
- Essential cookies for website functionality
- Analytics cookies to understand website usage (anonymized data)
- Preference cookies to remember user settings
- No tracking cookies for advertising purposes
You can control cookie settings through your browser preferences. Disabling certain cookies may affect website functionality.
Third-Party Services
SJSFI may use third-party services for educational and operational purposes. These services include:
- Learning Management Systems (LMS)
- Student Information Systems (SIS)
- Payment processing services
- Communication and collaboration tools
- Cloud storage and backup services
All third-party services are carefully vetted and required to maintain appropriate privacy and security standards.
Data Retention and Disposal
SJSFI retains personal information only as long as necessary for the purposes for which it was collected or as required by law:
- Student academic records: Permanently retained in accordance with DepEd requirements
- Employee records: Retained for employment duration plus statutory periods
- Financial records: Retained according to accounting and tax requirements
- Temporary records: Deleted when no longer needed for the specified purpose
When personal information is no longer needed, it is securely disposed of using appropriate methods to prevent unauthorized access or recovery.
Contact Information and Complaints
If you have questions, concerns, or complaints about our privacy practices, please contact us:
Privacy Officer / School Administrator
Saint Joseph School of Fairview Inc.
Phase 8, Atherton, Quezon City, 1121 Metro Manila
Phone: (02) 8-693-5661
Email: sjsfi96@gmail.com
We are committed to addressing your concerns promptly and fairly. If you are not satisfied with our response, you may also file a complaint with the National Privacy Commission.
Updates to This Policy
SJSFI may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable laws. Material changes will be communicated to affected individuals through appropriate channels. The updated policy will be posted on our website with the effective date clearly indicated.
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your privacy.